Stock Order Receiving (Changing Status from Ordered → Received)

Overview

Once a stock order has been physically delivered, merchants must update its status from Ordered to Received.
This action confirms that the goods have arrived and automatically adds all items from the stock order to the inventory in Y-POS.

The process is simple: swipe the stock order, choose the Receive option, and the system updates stock levels accordingly.

How the Feature Works (Detailed Explanation)

1. A stock order is created and saved with the status Ordered.

2. When the actual shipment arrives at the business location, the merchant must confirm delivery in the app.

3. By marking the order as Received, Y-POS automatically:

   • Moves all products from the order into inventory

   • Updates stock levels

   • Makes items available for sale

4. The merchant can verify updated stock levels in the Remains tab.

Step-by-Step Instructions (for End Users) How to Mark a Stock Order as Received

1. Go to Stock Management → Stock Orders.

2. Find the stock order that has been delivered.

3. Swipe the order entry to the left.

4. A menu will appear with three options:

   • Edit

   • Delete

   • Receive (mark as delivered)

5. Tap Receive.

6. The system will automatically update the order status from Ordered to Received.

7. All products from the order will be added to your inventory.

8. To verify, go to the Remains tab — you will see updated stock quantities.

Why This Is Important

• Ensures accurate, real-time stock levels

• Prevents selling items that have not yet been delivered

• Helps avoid inventory discrepancies

• Creates a clear audit trail for all stock movements

FAQ 1. Can I still edit a stock order after receiving it?

No. Once the order is marked as Received, it is locked to maintain inventory accuracy.

2. What if the delivered quantity is different from the order?

You should edit the stock order before marking it as Received.

3. Does receiving an order automatically update my stock?

Yes. All items included in the order are added to your inventory instantly.

4. Where can I check updated stock levels?

Go to Stock Management → Remains.

5. Can I undo receiving an order?

No. For corrections, you must manually adjust stock or create a reverse stock operation (if supported).