Stock Management & Easy Stock Intake via Barcode Scanner

Overview

Y-POS includes a powerful Stock Management module designed to help merchants track inventory, monitor stock levels in real time, and manage incoming goods efficiently.
Thanks to barcode scanning, merchants can add incoming stock quickly and accurately — without manual product search or typing.

This ensures that inventory always stays up to date as products are sold.

How the Feature Works (Detailed Explanation)

1. Merchants can create stock orders whenever they receive new goods from a supplier.

2. Each stock order requires selecting or creating a supplier.

3. Products can be added to the stock order manually or using the barcode scanner.

4. For every scanned product, the system instantly recognizes it from the catalog and allows the user to enter the quantity being received.

5. Once the order is confirmed, all items are added to the inventory and become available for sale.

6. As customers purchase items, the system automatically updates the remaining stock levels.

Step-by-Step Instructions (for End Users) How to Add Incoming Stock Using the Barcode Scanner

1. Open the Stock Management section in Y-POS.

2. Navigate to the Stock Orders tab.

3. Tap the + button at the bottom of the screen to create a new stock order.

4. Select a supplier:

   • Choose an existing supplier, or

   • Tap Create Supplier if it’s your first time.

5. After creating the order, tap the barcode scanner icon.

6. Start scanning products one by one.

   • Each scanned product will be added to the order instantly.

   • Enter the quantity received for each item.

7. Once all products are scanned and quantities confirmed, tap Save / Submit Stock Order.

8. The system will update your inventory, and all items will appear as stocked and ready for sale.

What You Can Do in Stock Management ✔ Track real-time inventory

Every sale automatically reduces the stock count.

✔ Add stock using barcode scanning

Fast, accurate, and eliminates manual entry.

✔ Manage suppliers

You can add multiple suppliers and link each stock order to the correct one.

✔ View stock levels at any time

Check which products are running low and need replenishment.

✔ Keep full history of stock orders

Review all past restocks for accounting or audit purposes.

FAQ 1. Do I need to assign barcodes to products to use stock intake scanning?

Yes. Products must have barcodes for automatic recognition.

2. What if the supplier is not in the system?

You can create a new supplier directly during stock order creation.

3. Can I edit quantities after scanning?

Yes. Each scanned product allows manual adjustment of the received amount.

4. What happens after I save a stock order?

All products in the order are added to your inventory and become available for sale.

5. Can I use this feature for services?

Stock management applies only to physical products.